Productivity, notes & meetings · 2 tools compared
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Prices may changeWhen spreadsheets and formatting matter most
Microsoft 365 Copilot ◐Free plan
It opens and saves Word and Excel files in their original format without breaking layouts. Ideal for teams with strict company templates.
When email and real-time co-editing lead your workflow
Gemini for Google Workspace ◐Free plan
Gmail summaries, Google Docs co-editing, and Meet transcripts connect seamlessly under one account. Great for link-sharing collaboration.
Stick with what your company already uses
Gemini for Google Workspace ◐Free plan
If you already work on Google accounts, there is almost no learning curve. You can also try the personal Gemini app first to get a feel.
Handling internal company data
Microsoft 365 Copilot ◐Free plan
Both follow existing file permissions and process data inside your tenant. Check your admin settings first before rollout.
| Item | Gemini for Google Workspace | Microsoft 365 Copilot |
|---|---|---|
| Price | ◐Free plan | ◐Free plan |
| Free limits | The Gemini app on personal Google accounts is free, but it does not connect to company Drive | Web and app Copilot chat is free to use, but cannot connect to internal company files |
| Paid price | Included in Standard at $14/month per user (Starter $7 · Plus $22, available across all plans) | M365 Copilot is $30/user/month, annual commitment |
| Korean | ○KoreanKorean support available. Some features launch first in English. | ○KoreanSupports Korean input and output. New features are generally released in English first. |
| Login | Required | Required |
| Platforms | Web · iOS · Android | Web · Windows · macOS · iOS · Android |
| File input | PDF, DOCX | DOCX, XLSX, PPTX, PDF |
| Download output | Save to Google Docs/Slides, export as PDF or DOCX. | Directly saves output as Word, Excel, and PowerPoint files. |
| Core Apps | Gmail, Google Docs, Drive, Meet | Word, Excel, Outlook, Teams |
| Pricing Structure | Included in Workspace plans | Extra $30/user/month on top of M365 |
| Current Limitations | In-spreadsheet assistance | Excel calculations and slide design polish |
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If your team already uses Google Workspace, there is almost no learning curve. It summarizes unread Gmail threads, turns meeting notes into action items in Docs, and finds Drive files with prompts. Spreadsheet features are still basic, and users cannot turn it on if admins disable it.
Its biggest strength is preserving original Word, Excel, and PowerPoint formatting, keeping strict templates intact. Teams summaries and Outlook inbox sorting connect smoothly. It costs an extra $30/user/month on top of M365, and Excel formulas or slide designs still need human review.
Your choice comes down to what your company already uses. If you work on Gmail and Google Docs, pick Gemini; if you rely on Office and Teams, pick Copilot. If you can choose either, check whether your team handles strict file formats or link-based live collaboration. Start with a pilot team for a month before rolling it out company-wide.
| Situation | Pick | Why |
|---|---|---|
| 💼 When spreadsheets and formatting matter most | Microsoft 365 Copilot | It opens and saves Word and Excel files in their original format without breaking layouts. Ideal for teams with strict company templates. |
| 👥 When email and real-time co-editing lead your workflow | Gemini for Google Workspace | Gmail summaries, Google Docs co-editing, and Meet transcripts connect seamlessly under one account. Great for link-sharing collaboration. |
| 🌱 Stick with what your company already uses | Gemini for Google Workspace | If you already work on Google accounts, there is almost no learning curve. You can also try the personal Gemini app first to get a feel. |
| 🔒 Handling internal company data | Microsoft 365 Copilot | Both follow existing file permissions and process data inside your tenant. Check your admin settings first before rollout. |
Not a ranking. Different situations, different answers.
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Gemini built right into Gmail and Google Docs.
A workplace AI operating directly within Word, Excel, and Teams